How to Verify New and Existing Employees Using Form I-9?

It’s not a secret that in the U.S. employment attracts individuals who see it as a possibility to stay in the country illegally. There are also cases when a person wishes to hide some information from an employer or provides documents of dubious authenticity. In order to avoid such situations, employers are obliged to check the identity and employment authorization of each candidate by filling out and retaining a Form I-9 (also known as Employment Eligibility Verification). This document ensures that each employee is allowed to work in the U.S. legally and that the documents they provide to confirm their identity are genuine and valid.

Federal law prohibits issuing false or misleading information in connection with the completion of blank I9 form. It is also illegal to reject to hire a person who provides documents with forthcoming expiration date. Employers should also take into account that any hiring discrimination based on immigration status, citizenship, and nationality is strictly prohibited.

Employers must use the relevant version of the form. Follow the guidelines below if you want to meet deadlines, avoid penalties, and complete the newest I-9 template online in just a few mouse clicks!

What are Form I-9 requirements

When you open the document you will see that it has three sections, one per each page, which are followed by the List of Acceptable Documents on Page 4:

• Section 1. Employee Information and Attestation (completed by applicant on the first day of employment).
• Section 2. Employer or Authorized Representative Review and Verification (completed by employer within 3 business days of the employee’s first day of employment).
• Section 3. Reverification and rehires (completed and signed by employer or authorized representative).

By signing Sections 2 and 3 the employer confirms that the applicant is eligible to work in the U.S. and each of the identity documents he or she provides are valid and authentic.

Step-by-step guide on completing Form I-9 online

Access the template by clicking the green ‘Start Now’ button. After the blank opens you can start editing your document online. Use any internet-connected device, including smartphone or tablet. Moreover, no additional software has to be downloaded and installed.

Carefully complete the fillable fields. Check if there are some grammar or spelling mistakes. You can always save the file in PDF or Word format to your hard drive, share it, or print it out immediately. Process your blank I-9 Form digitally and forget about submitting paper copies!